Privacy Policy

1. Information We Collect

1.1 Information You Provide Directly

You may give us information when you:

• Register for a library card
• Contact us through forms, email, or phone
• Sign up for programs, newsletters, or events
• Request materials or services
• Interact with us through Facebook or other social platforms

This information may include:

• Name
• Mailing address
• Email address
• Phone number
• Library card number
• Communication preferences

1.2 Information Collected Automatically

When you visit our website, our systems or analytics tools may automatically
collect:

• IP address
• Browser type and device type
• Pages visited and time spent on our site
• General geographic region (city/state, not precise location)
• Cookies or similar tracking technologies

We do not use this information to personally identify you unless required for
security or legal reasons.

1.3 Information from Third-Party Integrations (Including Facebook)

If you interact with the Library on Facebook or other platforms:

• The platform may send us anonymized or aggregated information.
• We may receive statistics about page views, likes, follows, or engagement.
• We do not receive your Facebook login information or password.

Your use of Facebook is also governed by Facebook’s own privacy policy.

2. How We Use Your Information

We use collected information to:

• Provide library services, materials, and digital resources
• Maintain your library account and borrowing activity
• Communicate with you about holds, renewals, events, or programs
• Improve website functionality, security, and performance
• Respond to your questions or requests
• Send newsletters or updates (only if you opt in)
• Meet legal and reporting obligations

We do not sell or rent your information.

3. How We Share Information

We may share information only in the following cases:

3.1 Service Providers

We may share limited information with trusted vendors who help us operate our
website or digital services (for example, library catalog systems, email
communication tools). These vendors are required to protect your information.

3.2 Legal Requirements

We may disclose information if required by:

• Law
• Court order
• Subpoena
• Law enforcement request

The Library follows all applicable Illinois library confidentiality laws.

3.3 Facebook and Other Platforms

If you interact with us on Facebook:

• Facebook may collect information independently.
• We may receive aggregated engagement data.
• We do not share your personal library records with Facebook.

4. Cookies and Tracking Technologies

We may use cookies or similar tools to:

• Improve website performance
• Maintain basic website functions
• Understand anonymous visitor behavior

Most browsers allow you to delete or block cookies. If you choose to disable
cookies, some features of our website may not function as intended, but you
will still be able to access most information.

5. Children’s Privacy

We do not knowingly collect personal information from children online without
parental involvement. Parents or guardians must provide information for a
child’s library card or for participation in programs that require
registration.

If you believe a child has submitted personal information without your
consent, please contact us so we can review and remove it if appropriate.

6. Security of Your Information

We take reasonable measures to protect your information, including secure
servers, limited staff access, password-protected systems, and vendor data
agreements. However, no method of transmission over the internet or method of
electronic storage is completely secure. While we strive to protect your
information, we cannot guarantee absolute security.

7. Your Rights and Choices

You may:

• Request access to the information we have about you
• Ask us to update or correct your information
• Opt out of email newsletters or communication lists
• Request clarification on how your data is used

Illinois law allows you to review certain public records upon request.

8. Retention of Information

We keep your information only as long as needed to provide services or as
required by law, audit, or record-keeping guidelines. Library records are
retained according to Illinois retention schedules.

9. Third-Party Links

Our website may link to social media platforms, digital resource providers,
and community partners. We are not responsible for the privacy practices of
other websites. We encourage you to review the privacy policies of those
sites before submitting any personal information.

10. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our
services, legal requirements, or best practices. When we make changes, we
will update the “Last Updated” date at the top of this page.

Your continued use of our website after any changes are posted means you
accept the updated policy.

11. How to Contact Us

If you have questions or concerns about this Privacy Policy or how your
information is handled, please contact us:

Windsor Storm Memorial Public Library District
102 S. Maple Street
Windsor, IL 61957
Phone: (217) 459-2498
Email: wsmpl13@gmail.com

We are committed to protecting your privacy and ensuring your experience with
the Library is safe, respectful, and transparent.